Resources:
We have an entire room full of supplies to use at the Red Riot. We have arts and crafts, a photo booth, nerf guns, corn hole, so much stuff. We also can order anything from Amazon that we need.
Risk Assessment
My project will be a low level of risk, because we really don’t do anything outside of basic activities. We are limited by the University’s risk management team, and they are very cautious because we deal with minors.
Create a Timeline
Start Date: January 7, 2019
Milestone 1: January 16 - assign specific jobs to committee members
Milestone 2: January 23 - follow up with committee members, make sure every assignment has been completed
Milestone 3: January 30 - finalize materials and prepare Welcome Center
End Date: February 2, 2019 (the Red Riot will be over on the 2nd)
Budget
Income
Source: SUU PA’s
$2,000
Dinner for 250 (provided from school, not our budget)
$800.0
Snack Bags
$150.0
Entertainment
Other supplies
Remaining Budget
$500
Checklist
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Meet with Committee
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Assign specific jobs
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Follow up weekly to assess progress
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Schedule necessary rooms
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Print flyers
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Distribute flyers
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Order needed supplies
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Organize supplies in the hallway the week of
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Make detailed agenda
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Instruct rest of ambassador team on procedures
Documentation Plan
I will document mostly through photos. Photograph each meeting and all through the event. I will also provide a sample of the flyer, as well as some feedback received from participants.
Obstacles
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Students not signing up to attend
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AV problems
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Students trying to leave the event
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Keeping to a schedule
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Managing a large crowd
Pre-Project Reflection
I am very excited for my project. There are a lot of unknowns right now, like themes, and who will attend, and what specific jobs I will have. But I’ve been involved in this organization long enough to know that Red Riots are always a booming success. It takes all hands on deck, but I know I have a stellar committee that will work hard.
The planning and preparing is the most work, it takes weeks of preparation. But the day of the event is just fun, the stress is over, and we can see our labors carry out. We call Red Riots “game day” in our organization because it’s all we’ve worked for in action.
These events are huge for the university. Huge for recruiting purposes. To help put it in perspective, we think about it monetarily. An average SUU student amounts to about $30,000 dollars. That’s an estimated total of all 4 years here. So when we treat each student like a $30,000 contribution it helps us to realize the magnitude of the events.
We just cross our fingers and hope we have a lot of students sign up and attend, and that we don’t have any major problems. But I have full faith in the committee and the whole ambassador team that they can carry out and adapt to any situation. We just hope to help these students have a great experience on our campus and realize why SUU is so great!